A guide to writing an email in English
Writing an email - professional, concise, and understandable
Writing an email in English can be a challenge.
We communicate in various ways every day and send messages through various channels (via email, text messages, WhatsApp, Line, Facebook, Instagram, Snapchat, etc)
But what happens when we actually have to sit down and write an email in English?
It is important that we write professionally, concisely and understandably! Our guide will help you with that!
Basic e-mail vocabulary
For starters, if your email account is set up in your native language, change it to English to start learning right away.
Subject: is the subject or short content of an email.
Recipient: is the person to whom you send the e-mail, ie the recipient.
Compose means to write or compose an e-mail. The word “compose” is also often used in music. A composer is a person who writes, creates, and composes music.
Attachment: This is the document you attach to the email.
CC: Carbon copy: used when you want to send a copy of the original document (e-mail) to another recipient.
BCC: Blind carbon copy is used when we send an email to a larger group of people who do not want their email address to be known to others or when we want someone to see the content of the email but not be part of the conversation.
Email Writing Guide - Parts that every email must contain:
A greeting: greet the person you are writing to, and address them by name or title. ( Hi and Hello are the most common greetings)
An introduction: if you are writing to a person who does not know you, introduce yourself briefly.
The purpose of your email: get to the point and briefly write why you are sending the email.
The details: Include only those details that the recipient needs to know regarding the purpose of the email. If you ask the recipient to take action after receiving your email, tell them.
A signature: Sign at the end.
Speak English confidently and achieve your personal Goals!
✅ Improve your pronunciation
✅ Don’t Feel Alone Anymore!
✅ PERFECT for PTE + IELTS
✅ Feel apart of Melbourne and community
✅ No stress learning, enjoy your class
✅ Stop feeling shy, nervous, embarrassed
✅ Understand locals who speak very fast
5/5 Student Reviews on Google and FB ⭐⭐⭐⭐⭐
“This is the best place to learn English!” - Yuko 🇯🇵 ⭐⭐⭐⭐⭐
“I love their method, I speak more fluently!” - Mehdi 🇮🇷 ⭐⭐⭐⭐⭐
"I found the best place to learn English!" - Lilliana 🇨🇴 ⭐⭐⭐⭐⭐
Writing a business email
We use e-mail at work to make appointments, ask questions and requests, send offers, and as a reminder or notification. Whatever the purpose, be brief and clear.
Common phrases:
“ I hope you’re doing well. ”Or“ I hope this email finds you well. "- I hope you are well." - Follows after the greeting.
Your reason for writing: Write the reason why you are writing an email at the very beginning so that the person knows the intent of your email.
“ I just wanted to update you on… ” or “I just wanted to let you know that…” - “I just wanted to inform you… or“ I just wanted to tell you that… “Both sentences are a great start for writing an email if you are sending a notification or reminder that the recipient already knows about.
“ Thank you for your time. ”-“ Thank you for your time. ”Just before signing, you can thank the person you are writing to for your time and help.
" Sincerely, " - "Sincerely / Respectfully" - This phrase is common in writing a formal email and comes in place before the signature.
Example of a nice, clear, and professional email:
Writing e-mails to acquaintances
An acquaintance is someone who is not our friend, but is not a stranger to us either.
The email we send to an acquaintance is less formal than a business email. In it, you can write more details about yourself and the reason for writing.
Common phrases:
“ Long time no see. "- We haven't seen / heard from each other for a long time."
“ I’d love to catch up. ”- This“ catch up ”means that you would like to make up for lost time, to talk about something that has happened to you in your life since the last time you saw each other. This is a great phrase you can use when writing to a person you haven’t seen in a long time.
“ Keep in touch. ”- This phrase means that you would like to stay in touch with that person. It’s great for people you’ve just met.
“ I look forward to hearing from you. ”- Before you sign, use this phrase to show that you are looking forward to the answer.
" Best wishes, " - In correspondence with an acquaintance, "sincerely" will be too formal a form of greeting. Rather wish them all the best!
Example:
Improve your Business English and
Speak Confidently!
“Fluency was a big problem for me. When I had a complex way saying something I could not express it the way I wanted to. Now, after studying at Ace Language Academy I can say what I want to say and people understand me clearly!” ⭐⭐⭐⭐⭐ - Apple 🇭🇰
Improve your Business English just like Apple at Ace Language Academy!
How to Write an email to friends
The emails we send to friends are relaxed and don’t have to be strictly structured. But it is worth mentioning some parts that you can definitely include.
Common phrases:
“ How’s it going? ”- is a casual way to ask friends how they are.
" Just wanted to tell you… " - is a good way to start writing e-mail. Note that there is no personal pronoun "I" in the sentence that usually comes at the beginning of the sentence. The reason for this is that we write in the way we would address friends, informally and casually!
“ Talk to you later. ”- for this greeting, you can use your acronym TTYL for your friends.
Example:
With these new phrases and vocabulary, you are ready to write an email in English!
Good luck!
Callan fo Business is a business course that focuses on vocabulary from a wide range of business topics.
Learn to write emails, speak on the phone, and speak English Confidently like a local at Ace Language Academy.
The first lesson is free: Book below!
Credit: https://inicijativa.biz/vodic-za-pisanje-e-maila-na-engleskom/
